Last Updated: August 2026

Introduction

Welcome to Vervain & Moss Photography ([https://www.vervainandmoss.com). We are committed to protecting and respecting your privacy. This policy outlines how we collect, use, and safeguard your personal data when you visit our website, submit an enquiry, or engage our photography services.

Vervain & Moss is the data controller responsible for your personal data (referred to as "we", "us", "our", or "I" in this policy). By providing us with your data, you confirm that you are over 13 years of age.

If you have any questions regarding this policy or how your data is handled, please contact us at vervainandmossphotography@gmail.com.

What Personal Data We Collect & How It Is Collected

1. Directly Provided Information

When you submit an enquiry via our website contact form, booking questionnaires, or direct email, we collect the personal details requested (such as your name, email address, phone number, home address, and session specifics such as due dates or family details). We collect this data to manage your booking, communicate with you, and fulfill your orders.

2. Website Visitors & Technical Data

This website is hosted by Squarespace. Squarespace automatically collects personal data when you visit this website to run, protect, and improve its platform and services. This includes:

• Information about your browser, network, and device

• Web pages you visited prior to coming to this website

• Your IP address

3. Analytics Data

To understand site traffic and improve your browsing experience, this website collects analytics data via Squarespace. This includes technical details (browser, network, device, IP address) and behavioral data (clicks, internal links, pages visited, scrolling, searches, and timestamps).

4. External Fonts

This website serves font files from and renders fonts using Google Fonts and Adobe Fonts. To properly display this site to you, these third parties may receive personal information, including your IP address and information about your browser, network, or device.

How We Use Your Information

We use your personal data to:

• Respond to webform submissions, track enquiries, and deliver bespoke photography services.

• Prepare for your family or maternity session.

• Invoice and process payments for digital upgrades, fine-art prints, frames, and albums.

• Fulfill, inspect, hand-package, and post physical orders directly to your address.

• Analyze website performance and ensure site stability.

We will never sell, distribute, or lease your personal information to third parties.

Third-Party Service Providers

We share your information with trusted third-party service providers strictly necessary to run our studio and host our digital storefront:

• Squarespace: Our website host and analytics provider. When you submit information via a webform, data is shared with Squarespace so they can provide website services to us.

• Pic-Time: Your private online client gallery is hosted by Pic-Time. To access your gallery, star your favorites, or order upgrades, you will log in with your email address. Pic-Time uses these details exclusively to maintain your gallery session and notify you of order progress.

• Handcrafting & Delivery Partners: To deliver your physical orders, minimal necessary contact and address details are used solely to facilitate the delivery of your hand-inspected heirlooms.

Cookies

This website uses cookies and similar technologies—small files downloaded to your device when you access our site.

• Necessary & Required Cookies: These cookies are always active, allowing Squarespace to securely serve this website to you.

• Analytics & Performance Cookies: Used only when you acknowledge and accept our cookie banner. These cookies allow us to view site traffic, visitor activity, and usage trends.

You can adjust your browser settings to disable cookies at any time, though some site features may not function as intended.

Display of Images & Portfolio

As a creative studio, displaying our work is essential to showcasing the Vervain & Moss aesthetic. We may feature client portraiture on our website, blog, social media channels, or printed studio samples.

• Family & Maternity Privacy: Photographs featuring mothers, children, and families are shared with the utmost care, respect, and discretion.

• Withdrawal of Consent: If you wish for a specific image featuring you or your child to be removed from our website or digital platforms, please email vervainandmossphotography@gmail.com. We will remove the image within 30 days of your request.

Data Storage & Security

We employ strict physical, electronic, and managerial safeguards to protect your personal data:

• Digital Files: Contracts, communications, and digital image files are stored on password-protected hardware and encrypted cloud storage.

• Physical Media: Raw/edited client images and back-ups are kept securely on physical drives stored in a locked studio space.

External Links

Our website may contain links to external sites (such as social media platforms). Once you leave our domain, we do not control those third-party sites and recommend reviewing their individual privacy policies.

Your Rights

Under applicable data protection laws, you have the right to request access to, correction of, or deletion of your personal data held by us. You may also withdraw consent for image display at any time.

To exercise any of these rights, please contact Aurelie directly at vervainandmossphotography@gmail.com.